Welcome AEE Rocky Mountain Regional Sponsors
Downloadable Sponsor Letter
Each spring, the Rocky Mountain Region (CO, WY, UT, AZ, NM, KS, NE) of the Association for Experiential Education (AEE) hosts a conference in order to provide professional development and networking opportunities for the members in our region. The 2010 conference is going to be held in Lander, Wyoming, April 16--18.
Who We Are: AEE is a nonprofit, international, professional organization whose mission is to develop and promote experiential education. Experiential education is a philosophy and methodology in which educators purposefully engage with learners in direct experience and focused reflection in order to increase knowledge, develop skills and clarify values. The diverse membership of AEE consists of individuals and organizations with affiliations in education, recreation, outdoor adventure, management, training and development, mental health, youth services, physical education, disabilities programming, and outdoor/environmental education. The Association for Experiential Education is a 501(c) (3), tax-exempt organization. You can learn more on our website: www.aee.org.
During the conference there are multiple ways that foundations, corporations and programs can support the Rocky Mountain Region and the Association for Experiential Education. Attached you'll find information about our six levels of sponsorship, as well as print advertising opportunities catered toward regional businesses. We will also be holding silent and live auctions, which are excellent ways for you to "advertise" your program or product, while adding to the excitement of the weekend, supporting AEE and directly connecting with conference attendees. All sponsors will be highlighted in our Conference Program and during our opening and closing sessions. Certain sponsorship levels include a conference exhibit booth, signage in high-traffic areas, and complementary registrations. Your donation is an investment for you, as 80-120 conference attendees are expected to attend - many of whom are influential in the companies, camps, conference centers and educational institutions they represent.
We hope you will consider supporting the Rocky Mountain Region and our regional conference. Should you have any questions regarding AEE, sponsorship opportunities, advertising opportunities, or participation in the auctions, you may contact me at councell@aa.edu or by phone at 505-858-8865. Please check out our conference on the AEE Rocky Mountain regional website: http://rockymountain.aee.org/
Thank you for your consideration.
Conference Sponsorship Levels
Wind River: $5,000
Primary Conference Sponsor
Limited to 1 Sponsor
Full-page ad on the back page of the conference program
Large banner ad on the homepage of the Rocky Mountain Region's website for 60 days
Exhibit booth in premiere sponsor location (A $175 value)
2 complimentary registrations (A $340 value for non-AEE members, which does not include lodging or meals)
Your logo included on conference materials
Your promotional material included in attendees' bags
Your banner prominently placed at the registration booth and at all main stage sessions
Verbal thank you during keynote address, and at opening and closing sessions
Teton: $2,000
Sponsor our entertainment and keynote speaker
Limited to 1 Sponsor
Full-page ad in the conference program
Banner ad on the homepage of the Rocky Mountain Region's website for 60 days
Exhibit booth in premiere sponsor location (A $175 value)
2 complimentary registrations (A $340 value for non-AEE members, which does not include lodging or meals)
Your promotional material included in attendees' bags
Your banner prominently placed at the registration booth and during nightly entertainment
Verbal thank you during keynote speaker, and at opening and closing sessions
Absaroka: $1000
Sponsor our opening speaker and community dinner
Limited to 2 Sponsors
Half-page ad in the conference program
Exhibit booth in premiere sponsor location (A $175 value)
1 complimentary registration (A $170 non-AEE member value, which does not include lodging or meals)
Your banner prominently placed at the conference; signage in high-traffic areas
You name associated with certain scholarships
Your promotional material included in attendee bag
Verbal thank you at the opening and closing sessions
Big Horn: $500
Sponsor our opening speaker and community dinner
Limited to 3 Sponsors
Half-page ad in the conference program
Your logo in the conference program
Your banner prominently placed at the conference
Verbal thank you at the opening and closing sessions, and during entertainment
Medicine Bow: $250
Sponsor conference scholarships for students
Quarter-page ad in the conference program
Your logo in the conference program
Verbal thank you at the opening and closing sessions
Owl Creek: $100
Sponsor our community dinner for scholarship students and conference guests
Business-card sized ad in the conference program
Your logo in the conference program
Verbal thank you during community dinner
In-the-Bag Sponsorship: Free!!
Provide us with promotional material for your school or program, and we will put it in each of the attendee's bags. Items we would prefer:
- Pens
- Notepads
- "Squeezie" balls
What is our sponsorship goal?
Our sponsorship goal for the 2010 conference is $10,000. Due to the fact that our regional conference is our largest event, the majority of the funds raised go toward conference scholarships and community outreach, and allow us to bring in exciting workshops and speakers. The potential for growth in the Rocky Mountain Region is almost unlimited, and through your generous support, we hope to increase conference attendance by at least 25% each year.
The Live Auction
We are also hosting a live auction, which will be held on the Saturday evening of the conference. This is a great opportunity to present your company's products as well as your support for active education through personal experience. These in-kind donations will be auctioned off to professional individuals and organizations with affiliations in education, recreation, outdoor adventure, management, training and development, mental health, youth services, physical education, disabilities programming, and outdoor/environmental education.
Appropriate donations for a live auction include:
- Adventure-related equipment and apparel
- Books
- Complementary and/or discounted tickets to festivals and events
- Discounted trainings
- Gift certificates
- Keepsakes and gifts
- Teambuilding resources
- Vacation packages
- Anything else you might find appropriate
We are also seeking a few more cherished items such as a kayak, canoe, skis, or mountain bike.
Donations that require a minimum bid are also welcome. Upon confirmation of the donation, you will receive a letter indicating receipt of your tax-deductible gift. The Association for Experiential Education is a 501(c) (3), tax-exempt organization. We will list all auction items on our website with links to your company's web page.
Donated gifts and services that retail at $300 or more will be listed alongside other conference supporters in the conference program. Companies that donate gifts and services that are worth $500 or more are invited to send a banner or advertisement to display during the auction. The funds generated from the live auction will be used to support our scholarship goals for the region, the Association for Experiential Education, and the Rocky Mountain Region.
Deadline
We would love to receive auction items by April1, 2010.
I hope that you will consider supporting the Rocky Mountain Region and the Association in the form of in-kind donations for the live auction. On behalf of the region, thank you in advance for your contribution.
Please send your donations to:
AEE c/o Michael R. Hanson
855 Clinchard St.
Lander, WY 82520
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Conference Program Advertising Details
Advertising in the Conference Program will show every individual who attends the conference that you support the Association for Experiential Education Rocky Mountain Region. We are expecting 80-120 attendees for this year's conference, many of whom are influential in the companies, camps, conference centers and educational institutions they represent. Are you planning an upcoming event, trip, program or workshop? Advertising in the official conference program provides an inexpensive way to reach the conference audience
Advertising Rates
1 page 7"X 9" $200
1/2 Page 7"X 4" $100
1/4 Page 3"X 4" $75
Business Card Size $25
Inside Front Cover $250
Outside Back Cover Wind River
Inside Back Cover $225
Sizes are approximate
Artwork
All advertisements will be printed in black and white. We accept computer files and camera-ready art. .jpeg files preferred.
Deadline
Advertising materials and payment are due on April 1, 2010
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Download the
Conference Program Advertising Order Form
Please make checks payable to The Association for Experiential Education - RMR
Contact Information for Sponsors, Advertising, Live Auction Donations:
Please send me an email to let us know how you are interested in supporting the 2009 Rocky Mountain Regional Conference. On behalf of the region and the AEE, thank you in advance for your contribution!
2010 Sponsorship Coordinator (correspondence):
Sarah Councell
505-858-8865
Please send your donations to Mike Hanson, 2010 Conference Convener:
AEE c/o Michael R. Hanson
855 Clinchard St.
Lander, WY 82520
We would love to receive auction items, sponsorship materials and ads by April 1, 2010. Thanks for your support!!
